Books and documents detailing historical trends and facts have always been insufficient for a comprehensive understanding of primeval cultural affairs. It's not difficult to understand why. A book can…
The COVID-19 pandemic had a considerable impact on the productive -environment not only locally, but also globally. Given the current market conditions, companies need to optimize their processes as much as possible to stay competitive, which also means lowering costs and optimizing resource management. Thus, the digitization of documents stands as a path towards business evolution.
Such is the impact of digitization that, in 2018, 75% of US companies had already started their path towards digital conversion. This, of course, accounts for a productive -environment that has already taken action on the matter, forcing companies that have not done so to join this trend if they want to remain competitive.
What is digitization?
The digitization process of a company involves the integration of virtual applications, resources and tools that allow streamlining procedures, saving time and energy. The objective is to convert physical processes into digital ones, a change for which it is necessary to involve all the members of an organization to avoid errors or confusion. After all, not all workers have the same level of knowledge in technological tools.
What is document digitization?
Added to the aforementioned consequences of digitization are substantial savings in space and a positive -environmental impact, since the use of tons of paper is avoided. The above, thanks to the digitization of documents, a process that consists of transforming physical records into virtual ones.
The digitization process of a company entails the adoption of tools that allow to bring to the digital -environment procedures that were traditionally done in person or in physical format. In this sense, the use of the electronic signature to replace the physical one is key when it comes to streamlining commercial and legal procedures. In addition, it is worth noting that documents signed electronically have the same validity and produce the same effects as those issued in writing.
Digitizing documents is a practice known by many office workers, because it involves bringing the relevant papers of the organization into the digital world, such as invoices, tickets, purchase orders stamped as delivered or received, orders, reports, letters, among others.
It is a practice that has been gaining more and more ground and that promises that there will be no going back, although we could never assume that we must completely abandon the old practices.